We advise all delegates to make accommodation reservations in the official congress hotels listed on this website.
How To Book Accommodation:
To book, complete the on-line registration form.
Credit card details are required at the time of booking to guarantee your accommodation. This information will be sent on to the hotel approximately 2 - 4 weeks prior to your arrival (see Terms & Conditions).
All rates are priced per room/per night, inclusive of breakfast, service charge and VAT (unless otherwise stated).
Hotel Descriptions: Single (SGL): A single occupancy room with one bed; Double (DBL): A double occupancy room with one bed; Twin (TWN): A double occupancy room with two beds.
Individual Bookers
Credit card details will need to be provided at the time of booking to guarantee your accommodation reservation. This information will then be sent to the hotels 4 weeks in advance of the conference. It is at the discretion of the hotel if they wish to charge the card the 1st night or full stay in advance of arrival to guarantee the room.
UCD and Trinity require 100% pre-payment of your accommodation to guarantee your booking.
Individual Booking Cancellation Policy
- All accommodation cancellations must be sent by email to wsava2008@ovation.ie
- Cancellations received up to and including the 1st March 2008 will be subject to a 10% cancellation fee.
- Cancellations received from 1st March 2008 onwards will be subject to a 50% cancellation fee.
- 100% cancellation fees will be charged from the 1st July 2008
- Transfer of accommodation to another delegate is accepted. Please inform Ovation/MCI of changes as soon as possible.
- The organisers reserve the right to alter any of the arrangements for this conference, including cancellation of accommodation should unforeseen circumstances require such action. The organisers accept no responsibility for resulting costs and inconvenience to delegates who are advised to have their own travel insurance in place.
- In the case of a no show at your chosen hotel, the credit card you provide for guarantee will be charged in full, in the case of UCD or Trinity individuals will be invoiced.
- Any changes that you wish to make to your accommodation booking must also come through Ovation-MCI by email to wsava2008@ovation.ie
- The deadline for changes to accommodation bookings is 14 days prior to your arrival.
- Please note: The currency exchange rate to be applied in the case of payments and refunds will be based on the available exchange rate at the time of the transaction. Ovation/MCI is not responsible for any changes in exchange rates which may cause any differences or any other additional fees levied by your bank or card processor.
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Group Bookers
Group Deposit Payments (anyone booking accommodation for 10 pax +)
- On confirmation of booking…………………25% of estimated total (non refundable)
- 90 days prior to group arrival……………an additional 50% of estimated total
- 30 days prior to group arrival……………balance due of 25% of estimated total
- Any additional billing is due within 10 days of final reconciliation.
- A finance charge of 1.5% per month will be applied to outstanding accounts beyond 30 days.
- Should deposit payments not be received Ovation/MCI reserve the right to release all bookings and to chase group payments for any cancellations incurred by the hotels.
Quotations and Prices
Any changes in minimum or maximum numbers of a group may result in re-costing of services. Charges may be applicable for increased numbers or additional services.
In the event of Ovation/MCI’s inability to produce any of the elements contracted, for causes beyond our control, we reserve the right to substitution of comparable quality and interest.
Cancellation Policy – Group Accommodation
Reduction of group numbers will be charged for as follows:
- Confirmation date to 16 weeks prior to travel……………Reduction of up to 20% of group booking may be cancelled without penalty.
- 16 weeks to 12 weeks ….………………………Reduction up to 10% of group booking may be cancelled without penalty.
- 12 weeks to 4 weeks ……………………………Reduction up to 5% of group booking may be cancelled without penalty.
- 4 weeks prior or less ……………………………Any further reduction in numbers or no-shows will be charged 100% of the full cost.
All cancellation requests must be received in writing.
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Value added tax (vat)
For any conference held in Ireland after July 7th 2005 to cater for 50 or more delegates held in a venue designed to cater for 50 or more delegates, business delegates companies can now claim back the VAT on their accommodation.
- For businesses registered for VAT in Ireland, it can be included as a deduction in their normal bi-monthly VAT return.
- For businesses established in other EU Member states a claim can be made from the Irish VAT authorities under the Eighth VAT directive (79/1072/EEC).
- For businesses established outside the EU, a claim can be made to the Irish VAT authorities under the Thirteenth VAT Directive (86/560/EEC).
Log onto www.revenue.ie for further details on VAT reclaims. You may also contact the agency FEXCO who can process your VAT relaim in return for a small commission. To download an application form, click here (PDF file).
